Import availability

You can import availability rules from a CSV or Excel file instead of entering them manually. Find Me Time always shows a preview before making changes.

Plan requirements

Free includes import from CSV or Excel and pasting a custom YAML recipe for one-off imports. Pro adds saved custom recipes you can reuse.

Live conflict checks use connected Google and Microsoft calendars. See Integrations.

What you can import

An import can add:

recurring available hours, such as Monday to Friday from 09:00 to 17:00
recurring unavailable times, such as lunch from 12:00 to 13:00
exceptions for specific dates, such as holidays, travel, or temporary hours
optional pattern details, when supported by the selected format

Recommended: Find Me Time Format

The easiest option is to use the Find Me Time Format template. It works with both CSV and Excel and does not require a custom mapping.

Required column headers

Weekday,Start Time,End Time,Free or Busy,Start Date,End Date,Name

Column names must remain in English, but the Name column may contain any language. Prefer UTF-8 CSV. Japanese Windows Excel CSV using Shift_JIS or CP932 is also accepted.

What each column means

`Weekday`

The weekday for a recurring rule, using Mon, Tue, Wed, Thu, Fri, Sat, or Sun. Leave it empty for rows that use specific dates.

`Start Time`

The beginning of the time range. Leave it empty to use the start of the day when the row type supports an all-day range.

`End Time`

The end of the time range. Leave it empty to use the end of the day when the row type supports an all-day range.

`Free or Busy`

Use Free for available time and Busy for unavailable time. An empty value is treated as Free in Find Me Time Format.

`Start Date`

The first date of a one-time exception. Leave it empty for recurring weekday rules.

`End Date`

The final date of an exception. For a single-day exception, use the same date or leave it empty if supported by the preview.

`Name`

An optional label such as Lunch, Holiday, Business trip, or Summer hours.

How rows are interpreted

Dates + Busy

Creates an unavailable date exception. If no times are provided, it is treated as an all-day exception.

Dates + Free

Replaces the normal availability for those dates with the specified available hours.

Example

This example creates weekday availability, a repeating lunch break, one unavailable holiday, and one day with replacement hours.

Weekday,Start Time,End Time,Free or Busy,Start Date,End Date,Name
Mon,09:00,17:00,Free,,,Weekday hours
Tue,09:00,17:00,Free,,,Weekday hours
Wed,09:00,17:00,Free,,,Weekday hours
Thu,09:00,17:00,Free,,,Weekday hours
Fri,09:00,17:00,Free,,,Weekday hours
Mon,12:00,13:00,Busy,,,Lunch
Tue,12:00,13:00,Busy,,,Lunch
Wed,12:00,13:00,Busy,,,Lunch
Thu,12:00,13:00,Busy,,,Lunch
Fri,12:00,13:00,Busy,,,Lunch
,,,Busy,2026-08-11,2026-08-11,Holiday
,10:00,15:00,Free,2026-08-14,2026-08-14,Short day

Use a consistent format throughout the file. ISO dates such as 2026-08-14 are recommended because they are not ambiguous. Avoid values such as 03/04/2026 unless you clearly know whether they mean 3 April or March 4.

Use normal clock times such as 09:00 or 17:30. Check the preview carefully when importing spreadsheet-formatted dates or times.

Files with different column names

If your existing spreadsheet cannot be changed to match Find Me Time Format, choose Custom YAML recipe in the import wizard. A recipe describes how your columns correspond to Find Me Time fields.

A custom recipe can

match different column names
separate different row types in the same sheet
convert supported weekday, date, and time formats
map rows into recurring availability, recurring unavailability, or date exceptions

A custom recipe does not

change the original CSV or Excel file
apply changes automatically
run scripts, formulas, macros, or other executable code
import Google Calendar events or busy-time exports as availability rules

Using AI to create a custom recipe

You may ask an AI assistant to draft a custom YAML recipe. Give it the complete header row, two or three representative sample rows, and any details about date, time, weekday, or status formats.

Replace names, email addresses, notes, and other private values with anonymized examples before sharing spreadsheet samples.

An AI-generated recipe is only a draft. Find Me Time validates it and shows the resulting changes in the preview. Review the preview before selecting Apply.

Information to give the AI

File type: CSV or XLSX

Header row:
[paste the complete header row]

Sample rows:
[paste 2-3 representative rows]

Date format:
yyyy-mm-dd, dd/mm/yyyy, mm/dd/yyyy, or other

Time format:
for example 09:00, 9:00 AM, or Excel time values

Weekday format:
for example Mon, Monday, 月, or numeric values

Status meanings:
for example Available = free, Blocked = busy

Additional notes:
[explain blank values, multiple sheets, or unusual rows]

Google Calendar data

Do not import Google Calendar event lists or free/busy exports into an availability pattern. Calendar events describe existing commitments, while an availability pattern describes the hours you normally offer.

When Google or Microsoft Calendar is connected, Find Me Time checks calendar conflicts separately while calculating bookable times.

Preview before applying

Uploading a file or pasting a custom recipe does not immediately change the pattern. Find Me Time first parses the file and shows what will be added or changed.

Review the preview carefully:

check the detected timezone and pattern details
confirm recurring available and unavailable hours
check every date exception and date range
review warnings, skipped rows, and validation errors
select Apply only when the preview matches your intention